Job Description

Skills: Document Management, Records Management, Clerical Support, Filing, Data Entry, Microsoft Excel, Records Organization, Inventory Tracking, Confidentiality, Attention to Detail, Administrative Support, Time Management

We are seeking a detail-oriented Document Management & Records Clerk to support records management and document organization activities. This role is ideal for candidates with experience in document management, clerical support, or records administration who enjoy working in a structured, organized environment.

The primary responsibility is organizing, maintaining, and preparing employee records for secure storage while ensuring compliance with established procedures and confidentiality requirements.

Key Responsibilities

Document Management & Records Organization (Primary)

• Organize, maintain, and secure physical employee records.
• Review and file employee records into existing folders.
• Verify that each employee folder is organized according to established Standard Operating Procedures (SOPs).
• Sort and organize files numerically by employee ID badge number.
• Create and label new employee folders as needed.
• Identify and remove inactive employee files using provided records.
• Prepare inactive employee records for offsite storage by organizing and packing them into labeled storage boxes.
• Maintain an organized filing system for efficient document retrieval.

Data Entry & Inventory Tracking (Secondary)

• Enter inventory information into Microsoft Excel using provided templates.
• Maintain accurate records of files and storage box contents.
• Ensure data accuracy and completeness during inventory updates.

Required Qualifications

• Previous experience in document management, records management, library science, or clerical work .
• Strong organizational skills with the ability to manage large filing projects efficiently.
• Ability to accurately sort and file documents alphabetically, numerically, and chronologically.
• High attention to detail and commitment to accuracy.
• Ability to maintain strict confidentiality and comply with data protection requirements.
• Proficiency in Microsoft Excel and basic computer applications.
• Ability to work independently and manage assigned tasks proactively.
• Physical ability to lift boxes, work around file cabinets, and perform repetitive filing tasks.

Preferred Skills

• Experience working with employee records or confidential documentation.
• Strong time management and organizational abilities.
• Experience maintaining inventory records using spreadsheets.

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